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Buffalo Creek Pony Club

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USPC Mission Statement
The Mission of The United States Pony Clubs, Inc. (USPC) is to provide a program for youth which teaches riding, mounted sports, and care of horses and ponies, thereby developing responsibility, moral judgment, leadership and self-confidence.

USPC Guiding Beliefs
USPC is an educational organization, which progressively develops the well-rounded horseperson.
The well-rounded horseperson is capable of riding safely and tactfully on the flat, over fences, and in the open.
Knowledgeable care of horses and ponies (horse management) is basic to the well-rounded horseperson.
USPC is committed to the well-being of the horse.
Fair and friendly competitions develop teamwork and sportsmanship.
Fun and friendship are part of Pony Club.
USPC requires parental and volunteer involvement and support.
USPC is committed to safety.
The local club is the core of USPC.

Buffalo Creek Pony Club

Handbook

Dedication

The modest goal of this handbook is to de-mystify what Pony Club is all about and how our club, Buffalo Creek, fits into the grand scheme of things. We have adopted a loose leaf format, hoping that each family will tailor this publication to its own needs. Many voices speak in this first edition. We know there will be revisions and updates. But we also know that there is a common thread that unites all the contributors...we all believe that the lessons taught in the barn or astride a horse will carry over into our children's adult lives and that they will be better prepared to face the years ahead because of Pony Club.

We dedicate this Handbook to all past, present and future volunteers.

The Pony Club Pledge

As a member of the United States Pony Club, I stand for the best in sportsmanship as well as horsemanship. I shall compete for the enjoyment of the game well played and take winning or losing in stride, remembering that without good manners and good temper, sport loses its cause for being. I shall endeavor to maintain the best tradition of the ancient and noble skill of horsemanship, always treating my horse with the consideration due a partner. I shall strive at all times to uphold the high ideals of the Pony Club and of my country.

Expected Behavior

Buffalo Creek Pony Club Behavior Code

Buffalo Creek Pony Clubbers show respect for others.

They keep their hands and feet in their own space.

They do not pick, poke, push, hit, threaten or fight with one another.

They do not tease, call people names, or do things that might hurt other people's feelings.

They do not use profane language, derogatory slang or gestures.

They do not demean others regarding race, religion, physical ability or economic status.

Buffalo Creek Pony Clubbers are team players

They let every member feel welcome as part of the team.

They work together to help each member to do his or her best.

They are supportive of their team members when something goes wrong.

They show respect for officials and chaperones, or others in authority.

They take pleasure in the competition and are gracious in victory or defeat.

They are responsible for knowing and complying with the rules of the sport and/or activity.

They do not cheat, steal or intentionally destroy property.

They do not possess, use or distribute any illegal drugs or alcohol.

They do not use tobacco at any Pony Club activity.

They do not possess any object intended to be used as a weapon .

Buffalo Creek Pony Clubbers show respect for themselves.

They set goals for themselves.

They come to Pony Club activities properly and safely prepared, with the correct equipment and correct dress.

They do not judge their own ability by what others are doing but rather by their own progress.

Buffalo Creek Pony Clubbers show respect for their horses.

They care for their horses in a safe and timely manner.

They do not physically abuse their horses.

They use good judgment in determining if mounted activities are too difficult or too strenuous for their horse.

They do not demean other's horses regarding looks, breed, age or athletic capabilities.

Consequences of Inappropriate Behavior

Buffalo Creek Pony Club is proud of its reputation for good sportsmanship, teamwork, and well-behaved members. BCPC expects appropriate behavior for all members participating in any pony club activity. Any member not conforming to this Behavior Code is subject to the following actions:

Immediate suspension from the activity with possible expulsion from Buffalo Creek Pony Club will occur for:

Possession, use, or distribution of any illegal drugs or alcohol

Possession of any object considered to be a weapon Assault

The above illegal behaviors will have immediate consequences.

Reprimand or suspension of participation from Pony Club activities may occur as punishment for:

Use of tobacco at a Pony Club activity

Profanity - vulgar language or gestures

Harassment - using words that intimidate, threaten or persecute another

Stealing or cheating Defiance of authority or of the stated rules

Abusing a horse

Intentionally destroying property

I have read the Code of Behavior and I understand the Consequences of Inappropriate Behavior

Parents Pledge

BCPC Parents' Code of Behavior

I pledge to provide positive support and encouragement for my child who is participating in Pony Club activities by following this Code of Behavior.

I will encourage good sportsmanship by demonstrating positive support for all members, coaches and officials at every activity.

I will ask my child to treat other members, coaches, and officials with respect regardless of race, sex, creed or ability.

I will place the emotional and physical well-being of the members ahead of any personal desire for my child to win.

I will promise to help my child enjoy the activity and will do my best to assist with whatever may be asked to do.

I will remember that Pony Club activities are for the members and not for the adults

I will do my best to make Pony Club fun for my child.

Parents Responsibility

Pony Club parents are really the most important participants in all of our club activities. BCPC is an extremely active organization and it takes a substantial amount of volunteer time to make it successful. Since you and your child have decided to become members of BCPC, here is what will be expected from you -- the parents.

Attending Board Meetings

We look forward to parent participation at Board meetings. Not everyone, of course, can or wants to be an officer, but your attendance is encouraged because your ideas and suggestions are very much needed and appreciated.

BCPC Jobs

Every parent is expected to volunteer for one or more job that supports the ongoing activities of BCPC. This can include: being a Board member (DC, treasurer, etc.), organizing BCPC Pony Clubbers and our contribution to a regional rally, organizing or helping to run local and regional fundraisers, serving on a committee to help our club better serve our members.

I have read and accept the statement of Parent Responsibility

Signed:

BCPC Membership

Age Requirement

. The members of BCPC must not be older than 21 years by December 31 of the current year. A Pony Clubber's age is deemed to be the age as of January 1st of the current year. For example, a Pony Clubber who turns 10 on February 6th would be considered to be 9 years of age for all rallies and activities from January 1st through December 31st of that year. Although there is no minimum age for BCPC membership, all new members must be able to control their mounts at a walk and trot, and be able to pass the D1 rating requirements within 6 months of joining BCPC.

BCPC Mounts

Members of BCPC are not required to own their mounts. However, BCPC members must have regular access to a horse or pony to participate in mounted activities such as lessons, camp, rallies and clinics. BCPC is under no obligation to provide members with mounts. Often BCPC members are able to assist other BCPC members in finding suitable mounts. However, any lease conditions are between the pony lessee and the pony lessor.

Even though there is no minimum age requirement for BCPC Pony Clubbers, there is an age requirement for their mounts. Ponies and horses are eligible for USPC, regional or BCPC activities in the year they turn five. All mounts must be approved by the DCs and be suitable and safe for the rider. Any mount deemed unsuitable or unsafe will not be allowed at any mounted activities. Stallions are considered to be unsuitable mounts.

It is the responsibility of the Pony Clubber's family to arrange for the trailering of their mount. Because all lessons are not at the same time, it is often an inconvenience and an imposition on other BCPC members to ask for trailering assistance on a regular basis. All members should plan on arranging for a trailer to be at their disposal.

BCPC Dues

To be a BCPC member in good standing, the Pony Clubber must have paid his USPC & ODRPC dues for the current year and must not be delinquent in any fees or dues from the previous year. Each BCPC pony clubber must pay national & regional dues. Dues are paid annually and entitle members to participate in national and regional pony club activities sponsored by or financially supported by BCPC such as riding lessons, clinics, tetrathlon, vaulting, rallies, and ratings. Some activities (rallies, ratings, vaulting, etc) require an additional participation fee. All dues are payable on or before November 1st and are usually collected at the annual Sponsors Meeting in the Fall. Fees not reaching the national office on time will result in an additional late fee, payable by the member.

Paperwork

COGGINS TESTS: Each BCPC member is required to provide four (5) copies of a current negative Coggins test for each mount participating in any BCPC sponsored activity. A Coggins test is a simple blood test which assures that the animal is not infected with, or carrier of Equine Infectious Anemia (EIA). Annual testing is required.

MEDICAL RELEASE FORM: Each BCPC member is required to provide five (5) signed medical release forms annually. The medical release forms authorize emergency medical treatment for injury or illness incurred at a Pony Club activity or during transportation to and from that activity.

Participation

BCPC members in good standing MUST maintain a 50% attendance record for all BCPC meetings and events in order to attend Regional and National Rally competitions. This attendance requirement will include the following; mounted and unmounted meetings, fund-raisers, field trips, and Ratings.

Expected Behavior

The USPC Handbook states: "At each activity organized by a member club or by USPC, the person or persons responsible for the activity (e.g., Ground Jury at a competition, instructor at a clinic, District Commissioner at a meeting) shall have the authority to reprimand, penalize (if the activity is a competition or a test) or expel from the activity the Pony Clubber whose behavior is rude, unruly, or otherwise detrimental to the activity or to the reputation of USPC. If appropriate, due to continuing improper behavior, the District Commissioner may, after consultation with the Regional Supervisor, expel a Pony Clubber from membership in the club, in which event there will be no rebate of dues or other fees by such expelled Pony Clubber." BCPC strongly agrees with the USPC statement and will vigorously enforce this policy at all BCPC, regional and national sponsored activities. Furthermore, BCPC fully supports the USPC objectives of promoting safety and sportsmanship in an educational, supportive and fun environment and will not permit any BCPC Pony Clubber to cheat, swear, be disrespectful, ride in an unsafe manner, show unsportsmanlike conduct, abuse their ponies, or show any other improper behavior at any BCPC, regionally or nationally sponsored activity. The person or persons in charge of the activity have the option of either issuing a warning to the offender or of excusing the offender from the activity or event immediately, depending upon the severity of the offense. Further improper behavior could result in the Pony Clubber being suspended from an extended list of activities including mounted and unmounted meetings, rallies, camp, clinics, etc. All club activity suspensions are issued by the DCs and the BCPC Board in writing. If the improper behavior continues after suspension, the DCs in consultation with the Regional Supervisor, may expel the Pony Clubber for a minimum of one year. To continue to be a BCPC member in good standing, the BCPC Pony Clubber must abide by the policies of the USPC, the Virginia region and the BCPC. (See Behavior Code on pages 2A and 2B)

Instruction

Mounted Instruction

Buffalo Creek Pony Club provides mounted lessons for all BCPC Pony Clubbers free of charge. Mounted lessons begin in early spring and are normally held the second Saturday of each month. A pony or horse for mounted instruction must be a mare or gelding that is at least five years old. The mount should be safe in a group situation. BCPC lessons are not the appropriate place to bring a very green horse that has never been away from the farm. If a horse does not work out in a group setting, the horse and rider may be asked to leave by the instructor or the DC.

Proper Attire

Proper attire for both rider and mount is required at all lessons. This means clean clothes, clean and safe tack, and well groomed ponies. Before each lesson, every BCPC Pony Clubber will have a safety inspection prior to mounting. Proper dress for all mounted lessons is breeches and boots or jodhpurs with straps and paddock shoes.

Chaps and improper boots are not appropriate at any time. Shirts must have sleeves and be tucked in. An ASTM-SEI approved helmet with a harness attached in the back is mandatory. A belt should be worn if the pants have belt loops. If unsafe tack is found, the Pony Clubber will excused from mounted lessons until the tack is repaired.

Lesson Structure

Lessons begin promptly at the appointed time. Members should plan to arrive early enough to allow time for a safety inspection and a mounted warm-up. Any Pony Clubber late to the lesson must warm-up independently and then ask permission from the instructor to join the class. Pony Clubbers are assigned to instructors based upon both the rider's skill and training level and the ability of the mount. The number of instructors is based upon the number of Pony Clubbers with a regular attendance record. Pony Clubbers who do not attend mounted lessons regularly may find their spot in the instructor's class taken by another Pony Clubber. Every attempt is made to assure that no Pony Clubber or mount is overfaced at any mounted meeting. Pony Clubbers may attend lessons unmounted if desired. All Pony Clubbers are expected to participate in their lessons and to give their full attention to the instructors. The instructors have complete authority during the lesson. Any Pony Clubber who is disrespectful, disruptive or is riding in an unsafe manner will be immediately excused from the lesson.

Parents are encouraged to help their children prepare for lessons, but may not enter the ring once the warm-up has begun unless asked to do so by the instructor. If mounts need to lunged by a parent or Pony Clubber, they should plan to arrive early enough to avoid interfering with others warming-up. Parents are encouraged to quietly observe lessons and avoid any disruptive activities.

Unmounted Lessons

Unmounted meetings, sometimes called "ground school" are learning opportunities for both Buffalo Creek Pony Clubbers and their parents. Unmounted meetings usually take place during January, February and March. Any parent wishing to lead an unmounted meeting or who has an idea for an unmounted meeting should contact the DC.

Ratings

Rating Levels

The USPC Standards are divided into separate levels to provide a progressive program of rating Pony Clubbers from one level to the next in both horse management skills and riding skills. These levels begin at the fundamental level of D1 and progress through D2, D3, C1, C2, C3, B, HA and A. The last levels represent a degree of competence considered to be that of a professional horseperson.

Each Pony Clubber must be rated so that he/she may compete at rallies, Knowdown and attend camp at the appropriate level. D1 through C2 levels will be rated by BCPC. If it is not possible to attend the regularly scheduled club rating, it is permissible for the Pony Clubber to attend a rating scheduled by another local area club, to be arranged by the DC. The C3 level rating is a regional rating and testing for it is arranged by contacting the DC. The B, HA and A level ratings are national ratings and must be arranged by contacting the DC.

BCPC club ratings are offered twice a year, once in the spring and once in the fall. There is n fee charged for the D1 through C2 ratings. C3 and above rating fees are paid entirely by the Pony Clubber .

Requirement for Ratings

To be eligible for a rating, the candidate must be a Pony Clubber in good standing, having paid both regional and national dues. In addition, the candidate must have a record of regular attendance of no less than 50% of scheduled Pony Club activities for the year, a thorough knowledge of requirements for each level to be tested; be able to discuss and/or demonstrate any requirements from all previous standards; be recommended by the DC for each rating; and have an up to date USPC Pony Health and Maintenance Record Book (D3 and above only).

The D Level

The D ratings are an introduction to the fun and challenge of riding, establishing a foundation of safety habits and knowledge of the daily care of a pony and tack. The D1 through D3 learns to ride independently, with control, maintaining a secure position, at the walk, trot, and canter and over low fences. Refer to the appendix for a complete description of the requirements for the D level standards. A candidate for the D level ratings must be a member in good standing of Pony Club for one month or more.

The C Level

The C Pony Clubber is a member learning to become an active horseman, able to understand the reasons for what he is doing, and to care for a pony and his equipment. The C1 through C3 learns to ride with confidence and control on the flat, over fences, and in the open; to develop an independent seat with coordinated use of aids; to initiate and maintain free forward movement; to make smooth transitions while maintaining a steady light feel of the pony's mouth.

The C3 is a regional rating, reflecting a basis of competence in horse care and riding that will enable a lifetime of pleasure in a variety of equestrian sports. Refer to the appendix for a complete description of the C level standards.

National Level Ratings

C1 and C2 candidates must be members in good standing of Pony Club for at least three months. C3 candidates must be members in good standing of Pony Club for at least six months, and be at least 13 years of age as of January 1. C3 candidates must be recommended to the Regional Supervisor by the DCs of BCPC.

National Level Ratings

The B, HA and A levels are national ratings, requiring further knowledge and proficiency as all around good horsemen. These Pony Clubbers are active and contributing members of USPC, Inc., participating in a variety of activities. National level Pony Clubbers are thoughtful leaders who set an example for all Pony Club levels.

The B Level

The B Pony Clubber should be able to explain the reasons for what he/she is doing, properly care for a horse, and contribute to the education of younger Pony Clubbers under supervision. The candidate should be able to ride experienced horses with confidence and control at all gaits on the flat, over fences, and in the open. The B candidate should be able to demonstrate a secure seat and effective and tactful use of aids, and should be able to ride a horse forward while establishing and maintaining a regular pace. Please refer to the appendix for a complete description of the B level standards.

Requirement for the B Candidate

All B candidates must have held the C3 rating for at least three months and be able to discuss and/or demonstrate any requirements from all previously attained standards. The candidate must be at least 14 years of age by January 1 of the present year, a member in good standing for Pony Club for at least one year, and recommended by the DCs and the Regional Supervisor.

The A & HA Levels

The A is the highest level awarded and is divided into two parts: the HA which covers the horse management phase and the A phase which tests riding. The HA and A Pony Clubber is required to use his knowledge independently, to have the experience, judgment, and maturity to be able to teach younger Pony Clubbers, and to care for horses efficiently and competently. The A is required to recognize a horse's level of schooling, ride with tact and sympathy for the horse's capabilities, train young horses, and re-train spoiled horses. Please refer to the appendix for a complete description of the HA and A standards.

Health & Maintenance Book

All Pony Clubbers with the rating of D3 and above are required to keep an up-to-date USPC Pony Health and Maintenance Book. Requirements for this maintenance book can be found in your USPC manual of horsemanship. This record book will be required at each and every rating at the D3 level and up. Any questions about filling out this record book should be directed to the instructional coordinator.

 

Flow Charts

All Pony Clubbers will be required to maintain a Flow Chart for the Rating level they are working to achieve. This Flow Chart must be complete before the member will be allowed to Rate. When ready to "check off" on their Flow Chart, it is the responsibility of the member to contact the DC prior to next meeting to arrange time to do so. An initial copy of the BCPC official Flow Chart will be provided by the DC. Flow Charts will be checked off following the USPC Rating Guides that can be found on the USPC website.

How to Determine the Correct Rating Level

It is important to determine the correct rating for the Pony Clubber to take, whether he/she is taking the first rating or trying for the next level. The best way is to read the standards carefully. Pony Clubbers need to be honest about their own and their pony's abilities. At which level are they most comfortable and safe? Riding is not the only determining factor. Higher ratings require increased knowledge as well as riding skills. If there are questions, candidates should ask the DC and regular Pony Club instructor. The DC must approve all candidates for a particular rating. Members are strongly encouraged to attend camp or rally at each rating level before testing for the next level. Pony Clubbers may petition the DCs for exceptions.

How to Prepare for a Rating Level Test

Buffalo Creek Pony Club believes that all candidates should be well prepared to take each rating. The BCPC Instructional Coordinator will ensure that members have all the information and help needed. Three weeks prior to club ratings, candidates must submit, to the Instructional Coordinator , a completed rating application (see appendix), rating "checklist," and application fees. After notifying the Instructional Coordinator, a member wishing to take part in the next rating will be called and asked to attend an important meeting. At this meeting candidates will learn the steps for taking a successful rating. They learn how to clean tack and ponies, and how to present themselves to the rater with a smile.

The Day of the Rating

On the day of the rating, candidates should arrive early, well before the formal inspection. This assures time to do extra brushing or "re-do" a bandage, if necessary. BCPC will try to have an older, more experienced, Pony Clubber there to help. Remember, the rater is not rating the pony. The rater is only interested in what the rider is doing. Riders should relax, keep breathing, and smile. If there is a question, candidates need to be polite but speak up, especially if they didn't hear directions. They should be respectful, just as they would be to any instructor. The rater is in charge for the day and riders must do what he or she requests. A positive attitude always helps.

At the Conclusion of the Rating

When the candidate has met the standards, he/she will receive a rating certificate. This indicates that on the day of the rating, the candidate was able to perform all of the necessary riding requirements and met horse management expectations at the correct level. The Pony Clubber was well prepared and turned out. When a candidate has met all but a few sections of the standards, the rater may give the candidate an opportunity to retake those sections again within 30 days. This is especially true when they are knowledge sections or when it is obvious that another mount may make a big difference in what the candidate can show. If this is the case, it is the responsibility of the Pony Clubber to prepare for the retesting and arrange the retesting through the IC. The expense of the retesting is the responsibility of the candidate's family.

When a candidate must retake the entire rating, it indicates that on that particular day, the Pony Clubber did not meet the standards. The test sheet will indicate the areas that need work. Candidates should try to make the testing a learning experience. It is a disappointment at first, but there will be more opportunities to take the rating. Most Pony Clubbers have had to retake a rating at some point in their Pony Club careers.

Rallies

Introduction

A Pony Club rally is an opportunity for Pony Clubbers to compete on a team in one of the areas in which Pony Club instruction is given. These rallies are fair and friendly competitions organized at both the regional and the national level. Rally competitions are held in dressage, show jumping, combined training, games and tetrathlon. Additionally, every winter unmounted rally is held. This rally is called Knowdown and is an oral test of knowledge.

At rallies, Pony Clubbers compete and earn final placement ribbons as a team in horse management and in the combined phases of riding and horse management. Regional rallies require team members to take written tests. The test scores are added to both the horse management scores and the final combined score. The horse management phase of each rally evaluates the competitor's knowledge of sound, practical horse care according to the competitors' rating levels. The horse management score is based on the team's combined written test scores, the formal inspection scores, the team's required equipment score and scores for additional team horse management "spot" inspections carried out during the competition. For more information on horse management rules and procedures, refer to the most current edition of the Rules and Regulations for USPC Rallies

PLEASE NOTE THAT ONCE THE RALLY BEGINS, PARENTS MAY NOT ASSIST ANY PONY CLUBBER IN ANY WAY

Rallies are for the Pony Clubbers. They gain valuable experience, knowledge and growth in responsibility by participating with the help of only their team members. Teams will be penalized if there is any unauthorized assistance given. Parents should try to relax (sometimes impossible) and enjoy having only the responsibility of getting the Pony Clubber to the rally on time and volunteering to help.

Parental Responsibility

Parents are responsible for getting their child to the rally at a time predetermined by the rally team. They should assist their child in collecting the items that they have agreed to bring for their own personal use and those things to be shared by the team. Each parent is expected to volunteer at the rally in some capacity. Every rally is run by volunteers and the rally organizer counts on the clubs to provide volunteer help. Parents will be contacted by the BCPC rally organizer to help at the rally. Parents are expected to arrange for their own overnight accommodations. Chaperones will stay with the team members.

Regional Rally Team

Members of BCPC are encouraged to participate in Pony Club rallies whenever possible. Pony Clubbers compete on teams at rallies. Each team is made up of the team Captain and either three or four Pony Clubbers, depending upon the rally discipline. All teams, except Knowdown teams, have a Horse Manager assigned to assist in caring for riders and ponies. Each rally has a different set of criteria used to select team members. When BCPC sends a member to a rally, the DCs must be confident that the rally experience will be safe and fun for that member. For this reason, the Pony Clubber's age, experience, riding skill, rating, cooperativeness, and lesson attendance all enter into BCPC team placements. In order to rally, a Pony Clubber's intent must be approved by the DCs and he/she must be a BCPC member in good standing. The rider must be able to demonstrate, either through competition or other riding experience, that he or she meets or exceeds the riding level demanded by that particular rally. Pony Clubbers and parents should be aware that national championships and their qualifying rallies may be at the maximum scale of difficulty for a particular level of competition. Pony Clubbers who wish to be placed on a rally team need to review the particular rules for that rally, contact the BCPC rally coordinator to indicate they wish to participate, and to confirm that they are qualified to compete in that rally.

BCPC's policy is to form teams on the "equitable distribution" method. In other words, if the rally is a mixed-rating rally, teams will be composed of members of different levels. This embodies the Pony Club philosophy of older, more experienced members "giving back" and encouraging lower rated, less experienced members. In the case of a single-rating rally or riding level rallies, every attempt will be made to have an equitable mix of experience and ability. At a rally, every attempt is made to have a team made up of members from BCPC. However, occasionally there are not enough members participating to form a team and "scramble" teams are formed with the extra Pony Clubbers from local clubs.

Attitude

Buffalo Creek Pony Club expects a rally to be an opportunity for Pony Clubbers to participate ON a team AS a team. Team members are expected to work together with an attitude of respect, cooperation and mutual encouragement, always remembering that they represent BCPC and that their actions are a reflection on BCPC.

National Rallies

At the national level, team membership is based on the rider's regional rally performance. Every three years there is a National Festival and Championship, traditionally held in Lexington, Kentucky at the Kentucky Horse Park. The festival includes opportunities for Pony Clubbers to participate in clinics and seminars. The Championships include teams from throughout the United States. Festival takes place after the Championships are completed and is open to all Pony Clubbers. USPC holds separate Championship Rallies for the East and the West in the two intervening years. The Eastern Championships usually take place in Lexington, VA.

Stable Management

Horse care and stable management at rallies is based upon safe practices. Pony Clubbers are expected to have fun in a safe setting. Horses must be sound and must display a level of condition appropriate for the level of performance. All horses and ponies will be checked by a veterinarian for soundness during the "jog" at the onset of the rally. Unsound horses will be excused from competition.

Rally Commitment

A decision to commit to be part of a rally team is required by the date announced by the BCPC rally organizer. Once a Pony Clubber has committed to a rally team, he/she is expected to participate in the rally. If some unexpected emergency requires the member to withdraw from the rally at the last minute, no rally fees will be refunded unless a substitute can be found. Remember, the team will be left short and at a disadvantage if a member does not participate.

Rally Fees & Paperwork

All rally teams are charged a rally fee by the hosting regional club or the national office to cover the costs associated with hosting the rally. Non-riding horse managers are considered helpers and their fees are divided between the team members. Each chaperone is responsible for supplying ice and drinks for the team. Members share in the expense and the chaperone should be paid in advance of the rally or before members leave the rally.

The Rally Team Captain

The team captain is selected by the DC and the BCPC Rally Coordinator. Age, experience, rating and attitude are a few of the factors used to select the team captain. The team captain and horse manager can be the same person. The rally team captain has many responsibilities. He/she works with the team horse manager to insure the team has all the required equipment on hand for the rally. The team captain is the only team member authorized to protest rulings by the horse management judges and the riding phase judges. Other team members must not protest except to their captain or they will be penalized. Team captains should make their protests to the chief horse management judge or to other persons responsible for hosting the rally.

The Horse Manager

The horse manager is an integral part of the Pony Club team and performs many important functions. The horse manager must assist the team captain in getting all the required equipment to the rally and also assist team members in setting up the tack area according to the specifications listed in the most current editions of the USPC Horse Management Handbook and Rules for Competition. The horse manager also helps insure that all team members are properly tacked up and on time for formal inspections and the riding phases of the rally. The horse manager is not a "maid" or "slave" for the team members and all team members are expected to help the horse manager whenever possible. Some horse managers are also riding members of the team. Non-riding horse managers are required to bring proper attire for the awards ceremony.

For an extremely young team, a C level advisor may be assigned to the team. The C advisor assists the young Pony Clubbers as directed by the rally organizers.

All members of BCPC are expected to take turns as horse manager at a rally. Failure to do so could result in the Pony Clubber not being selected as a riding member of a BCPC rally team until the requirement has been fulfilled.

Attire

Attire at all rallies must be neat, clean and in good repair. Long hair must be secured at all times. Hairnets are required for all Pony Clubbers with long hair. Jewelry can be hazardous to the rider and is inappropriate at all times. Pony Club pin, identification and piney must be worn at all times during the competition. Proper headgear is required whenever the pony clubber is mounted, at all formal inspections and at "the jog".

When riding, Pony Clubbers must wear a conventional type of riding footwear with a heel, such as leather or rubber riding boots or jodhpur boots. Pony Clubbers either dress formally or informally at all rallies.

Formal Dress

Formal dress is defined as wearing a solid black, solid navy blue; a white riding shirt; a white stock with gold pin fastened horizontally through the knot; white, canary, tan or buff breeches; black field or dress boots; white, black or brown gloves (optional); and a belt if breeches have belt loops.

Informal Dress

Informal dress is defined as wearing a coat (any color other than black); shirt or turtleneck; a choker (pins optional), or necktie, or white or colored stock (optional with turtleneck); any color breeches or jodhpurs; garter and/or foot straps (required with jodhpurs); appropriate black or brown boots; white, black or brown gloves (optional); and a belt if breeches or jodhpurs have belt loops.

Exceptions

Exceptions to the rules arise during extreme heat and at the discretion of the organizers. If jackets are waived, competitors must wear a plain colored or white shirt with sleeves. Short sleeved, plain polo shirts are allowed. No t-shirts are permitted.

Sample Rally Schedule

First Day

Arrive, set up tack room and stalls

Soundness jog

Equipment check

Second Day

Feed and stable chores

Formal inspection

Competition

Turn back (post ride check of horse and equipment)

Written test (may be read)

Feed and stable chores

Final Day

Feed and stable chores

Complete competition

Turn back

Awards ceremony

Organization: How We Do It

Organization

The BCPC organization is made up of the District Commissioners, Board Members, all Pony Clubbers, parents of Pony Clubbers, sponsors and volunteers.

Sponsors

According to the USPC Handbook, a BCPC Sponsor is any interested party over the age of 21 years who notifies the BCPC Secretary of his wish to be enrolled as a sponsor of the Club and who pays the BCPC Sponsor fee of $5.00.

The BCPC Sponsors have the power to:

Propose persons for election as District Commissioner by the USPC Board of Governors

Elect the BCPC DCs, Secretary, Treasurer and other Board Members

Vote on BCPC policy issues at the Annual Sponsors Meeting or other meetings called by the DCs.

To conform to USPC requirements, an Annual BCPC Sponsors Meeting is held before October 31st of each year. This meeting is usually scheduled in September-October. The records and minutes from this meeting are sent to USPC so that Buffalo Creek Pony Club may retain its USPC Member Club Charter.

BCPC Sponsors must inform the BCPC Secretary of their intent to be a Sponsor and pay their fees at the Annual Sponsors Meeting to be considered an active sponsor for the coming for the coming year.

Communications

Buffalo Creek Pony Club communicates with its member families through BCPCs website and email.

Parents and Volunteers

Buffalo Creek Pony Club is a totally volunteer organization. Parents and other interested parties enable BCPC to provide Pony Clubbers with all the activities and events listed in the BCPC calendar. These events and activities could not happen without a great deal of time and support from the many parents and volunteers of BCPC.

Description of Positions

The DC & Co-DC

Buffalo Creek Pony Club has both a District Commissioner (DC) and a Co-District Commissioner (Co-DC). The DCs are equally responsible for running the Club in accordance with USPC and regional rules and policies.

The USPC Handbook states that the duties of the DCs are to:

Organize the instruction program for D-1 through C-2 levels.

Provide the resources necessary for the C-3 or higher to prepare for the upper level tests.

Developed the BCPC Calendar of Events.

Communicate regularly with Club members through the BCPC website and other forms of communication.

Organize the D-1 through C-2 level rating tests. Attend the Club, regional and national rating tests when Club members are involved.

Notify the Regional Supervisor of BCPC candidates for the C-3 and higher levels ratings tests.

Make sure the Club is solvent.

Maintain BCPC activity membership records.

Communicate USPC and Regional information to parents and sponsors. Provide competitive opportunities for BCPC members and encourage participation in regional competitions.

Make USPC materials and publications available to BCPC members.

Comply with all regional policies requests for mail and financial commitments.

Organize the Annual Sponsors Meeting.

Notify the Regional and National Office of officer address changes.

Respond to and comply with requests and mail from the Regional Supervisor and the National Office.

Comply with all IRS requirements for clubs.

Attend the Annual Regional Meeting.

Complete all reports and comply with all requests for dues, insurance premiums, and other payments to the National Office in a timely manner.

Attend the USPC Annual Meeting and Convention when possible.

All these tasks are time-consuming chores, and therefore, the DCs are authorized to delegate and reassign any of these duties to individuals or committees. For the tasks that are delegated to other members of the Club, the DCs assume responsibility for oversight of the completion of those duties by requiring regular reports.

BCPC Secretary

The duties of the BCPC Secretary are to:

Keep a record of all BCPC Sponsors' names and addresses

Provide written notification to all BCPC Sponsors of the Annual Sponsors Meeting.

Record the Annual Sponsors Meetings minutes and send them to the National Office.

Record the minutes of the Sponsors meetings and give records of these meetings to the editor of the BCPC website.

Notify the National Office of all BCPC members and their addresses.

Keep a record of all current BCPC members and their addresses.

Mail all BCPC correspondence.

Vote on BCPC Policy and procedures at BCPC Sponsors Meetings.

Keep the DCs advised of any problems, suggestions, offers of assistance, and other information that would be useful to the administration of the Club.

BCPC Treasurer

The duties of the BCPC Treasurer are to:

Pay all BCPC bills

Maintain the BCPC financial books.

Produce a detailed end-of -year financial statement for the Annual Sponsors Meeting.

Report the financial standing of the Club at each BCPC Sponsors meeting.

Vote on BCC policy and procedure at BCPC Sponsors meetings.

Provide BCPC with an annual budget based on the estimated activity budgets provided by the Committee Chairmen.

Keep the DCs advised of any problems, suggestions, offers of assistance and other information that would be useful to the administration of the Club.

Committee Chairman

The continued success of BCPC depends upon our hardworking and dedicated Activity Chairmen. The DCs delegate specific responsibilities to these chairmen, who, in turn, report their progress, problems and results back to the DCs.

Instructional Coordinator:

The duties of the Instruction Coordinator are to:

Obtain dates for lessons and schedule lessons each for the Fall and Spring sessions.

Obtain quality instructors for all Pony Club levels.

Place riders in lesson groups after consultation with the DCs and instructors.

Advise the BCPC Sponsors on quality of instruction and needed clinics.

Vote on BCPC policy and procedure at BCPC Sponsor meetings.

Keep the DCs advised of progress, problems and actions needed on a regular basis.

Junior Board Advisor

The duties of the Junior Board Advisor are to:

Attend all Junior Board meetings.

Advise Junior Board Officers.

Assist in facilitating Junior Board activities.

Communicate issues concerning the Junior Board to the BCPC Sponsors.

Keep the DCs advised of progress, problems and actions needed on a regular basis.

Librarian

The duties of the Librarian are to:

Provide a list of available materials. (See Appendix)

Keep check-out records and assure the return of materials.

Maintain and update the BCPC Handbook.

Maintain copies of the USPC Publication order form and a current list of publications that can be ordered from USPC. (See Appendix)

Keep the DCs advised of progress, problems and actions needed on a regular basis.

Rally Coordinator

The duties of the Rally Coordinator are to:

Maintain all information for Regional Rallies.

Ensure that each discipline (Dressage, Show Jumping, Combined Training, Tetrathlon) organizer will:

Distribute rally information to BCPC members and parents in a timely manner;

Collect rally fees and applications from the BCPC members participating in rallies;

Collect rally entry forms, Coggins tests, medical release forms and fees for mailing to the host Club for Regional rallies;

In consultation with the DCs, form the rally teams and designate the horse manager and captain;

Attend BCPC Sponsors meetings and keep the Sponsors informed of rally events and happenings.

Vote on BCPC policy and procedure at BCPC Sponsor meetings.

Keep the DCs advised of progress, problems and actions needed on a regular basis.

Fund Raising

Throughout the year members will be required to help with fund raising. The funds raised will be used for;

Office expenses

Expenses for Officials when their attendance is required at Regional and National Activities..

When funds allow:

There will be special Parent/Sponsor meetings held to determine the use of such funds..

An Overview

USPC Structure

Pony Club is an organization of dedicated volunteers begun in England in 1929 as a junior branch of the Institute of the Horse. It expanded to most parts of the world and the United States Pony Club (USPC) was formed in 1953. The name, Pony Club, probably reflects that many members join at young ages when they are still mounted on ponies. Members can remain in Pony Club through the age of 21 and most members are mounted on horses rather than ponies. Pony Club welcomes children at all riding levels and provides instruction in the English style of riding. Usually a child begins as an "unrated", and progresses according to ability, through an ascending alphabet...D1, D2, D3, C1, C2, C3, B, and ultimately the HA and A levels. (See Ratings section).

Buffalo Creek Pony Club

Charter Date: June 19, 2000

District Commissioners

2000- Chris Vance DC

2000- Beverly Renfro Co-DC

2001- Chris Vance DC

2001- Beverly Renfro Co-DC

2002 -Chris Vance DC

2003- Beverly Renfro Co-DC

 

 

 

 

 

 

 

 

 

 

 

 

 

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